Architectural Project Manager

The job of a project manager is multi-faceted.  The success of every project is dependent on the project manager balancing and keeping up with all aspects of the project.  Here are some of the key responsibilities of the project

 

1.  Design

  • Determining key aesthetic and technical approaches

  • Quality control: ensuring accuracy through review, redlines, and

 

2.  Schedule

  • Create a project schedule, and understand critical milestones for client, consultants, and internal team members

  • Set up regular meetings or phone conferences with consultants such as MEP, Geotech, Survey, Landscape Architect, Civil, or Structural.  In person meetings are necessary for larger projects, over 12,000 s.f. for a building.  Phone conferences are a requirement for all projects, at a minimum of one every two weeks for the duration of their involvement.  Send out meeting minutes or email as a re-cap and copy the studio director.

  • Client must give approval before advancing to the next project phase. 

  • Discuss and document Client approval to proceed in meeting minutes before beginning more advanced work. 

  • Alert Client that their decision will mark the beginning of the next phase on the schedule and that they will update it

 

3.  Communication

  • Contact consultants at the beginning of the project.

  1. Give them a verbal description of the project.

  2. Phone conferences are a requirement for all projects, at a minimum of one every two weeks for the duration of their involvement.  Send out meeting minutes or email as a re-cap and copy the studio director.

  3. Ask them what they will need and when they will need it.

  4. Promptly alert consultants to changes in the project.

  5. Clearly five them deadlines that will allow you to review the plans and get them corrected before issuing them to the client.

  6. Assign task based on

 

4. Budget

  • Understand the budget and path to project completion

  • Ensure project is progressing in keeping with the budget

  • Make sure that work done matches the project scope

  • Advise General Manager and Studio Director if the budget is slipping

5. Resource management

  • Use the most appropriate method to achieve project goals. 

  • Request administrative staff handle non-billable tasks,

  • Get client approval before advancing to the next phase so that no effort is wasted.

  • Coordinate frequently with the Studio Director regarding scheduling resources. 

 

6. Quality Control

  • Be responsible for the quality of the documents generated. 

  • Discuss any challenges with the project professional and studio director. 

  • Certifying that plans are accurate to the best of their abilities each time they distribute them to Subconsultants, Client, or the project Professional.

  • Inform the Client that projects will not be issued to the city or sealed with a professional seal until full payment for 100% Construction Documents and previous phases is received and the General Manager and the respective project professional authorize the seal to be applied.  Recap Emails.

 

7.  Training

  • Teach a designer how to do the required task.

  • Direct a designer, either at their desk or through sketches and redlines. 

  • Critical items can be handled in a drafting program, such as Revit, but these should be limited as much as possible.  

  • Assist designers in becoming skilled at supporting the project manager. 

  • Help them understand the reasons why it should be done a certain way. 

  • Do not expect or demand perfection.  

  • Allow the designer to correct their own work in order to understand what went wrong.

 

8.  Vacations and PTO

  • Complete responsibilities early in expectation of planned time off. 

  • If PTO is a week or longer the project manager should ensure that the weekly communication and progress on the project is maintained by coordinating with the studio director. 

  • The studio director shall handle project communications and the tasks described in this document in the absence of the project manager. 

  • It is the project manager’s responsibility to notify and coordinate with the studio director in advance.

 

If you are uncertain as to how to handle any portion of your responsibilities as a project manager, notify your studio director.  They will be happy to provide training.  As a project manager, It is your responsibility to manage and perform the items identified in this document.  We trust that this will increase client satisfaction and project success. 

 

Your Management Team   

If you would like to apply for this position, please email cmaxon@placedesigners.com with your resume and cover letter.

Thank you for your interest and we look forward to meeting you!

304 East Main Street, Round Rock Texas 78664  

512.238.8912